4.2　The Outline for Offer Letters

A satisfying letter of offer should include the following：

（1）Express thanks for the enquiry，if any enquiry is received.

（2）State the name of commodity，quality，quantity，specifications clearly.

（3）State packing，time of shipment and date of delivery and details of prices，terms of payment，discounts or commissions，if any.

（4）Point out the validity of the offer，if the offer is firm.

（5）Express your hope of receiving an order.

When a firm offer is made，the following three points must be paid attention to：

（1）It must be made clear that the offer is firm.

（2）The offer must be clear，definite，complete and final and it must include all the main terms and conditions of the transaction.

（3）The offer must state the time of validity clearly.