3.3 Specimen Letters
3.3.1 Specimen letters for general enquiries
Letter 1
Gentlemen：
We learn from ABC ＆ Co.Ltd.，New York that you are a leading exporter in your country.We are，at present，very much interested in importing your goods and would appreciate your sending us catalogues，sample books or even samples if possible.
Please give us detailed information of CIF prices，discounts，and the terms of payment.
We hope this will be a good start for a long and profitable business relationship.
Yours faithfully，
Notes
1.leading a.主要的；重要的
2.appreciate vt. 对……表示感激/感谢
We will appreciate your prompt shipment of this consignment.
我们将非常感激贵方即刻装运该批货物。
3.terms of payment 付款条件
Letter 2
Dear Sirs，
We are pleased to learn from the Australian Embassy that you are a leading company exporting wool in Australia.
There is a growing demand for wool material here and we are hoping to be the first to introduce this product in our district.
We would be grateful if you can send us your catalogue，pricelist together with some samples.We would also appreciate it if you can tell us the terms of payment by which you do business with others.
We look forward to receiving your letter soon.
Yours faithfully，
Notes
1.Australian Embassy 澳大利亚大使馆
2.in our district 在我处
类似的表达还有：in our place，in our area，at our end，on our side。
Letter 3
Dear Sirs，
Thank you for your letter of October 10，2016 and we are glad to see that you would like to establish business relations with us.
At present，we are interested in your various bicycles for we have received many enquires from our clients.We are sure that there is a considerable demand for bicycles in our country because cycling has become very popular.Due to the high price of petrol and the awareness of protecting the environment，it is likely that more people will use bicycles.Will you please send us your catalogue，pricelist，and all necessary information regarding your products？In the meantime，we would like you to tell us your business terms and conditions.
Your immediate reply will be appreciated.
Yours faithfully，
Notes
1.clients n.客户
2.considerable demand 数量可观的需求
3.awareness of protecting the environment 保护环境的意识
4.terms and conditions 条件
3.3.2 Specimen letters for specific enquiries
Letter 1
Dear Sirs，
We learn with pleasure from your letter of April 12，2016 that you are the exporter of Chinese Blanket Cover and are willing to establish business relations with us.
At present，we are interested in Blanket Cover and shall be pleased if you will send us by airmail sample books and all necessary information about Blanket Cover，so as to acquaint us with the material used and workmanship of your supplies.Meanwhile，please quote us the lowest price CIF London，inclusive of our 3％ commission，stating the earliest date of shipment.
Should your price be found competitive and delivery time acceptable，we shall place a large order with you.
Yours faithfully，
Notes
1.sample books 样品小册子
2.acquaint sb.with sth. 使某人熟悉/了解……
He studies very hard to acquaint himself with knowledge of export and import in order to work in that famous importing and exporting company in the future.
为了将来能到那个知名的进出口公司工作，他努力学习去熟悉进出口方面的知识。
3.workmanship n. 工艺
类似的表达还有：craftsmanship。
4.CIF London 伦敦到岸价格；成本加保险费加运费价格
5.inclusive of = including 包括
6.commission n. 佣金；中介费
7.date of shipment 装船日期
8.delivery date 交货时间
9.place an order with sb.for sth. 向……订购……
Letter 2
Dear Sirs，
We are glad to note from your letter of March 9 that，as one of the exporters of Chinese cotton piece goods，you are desirous of entering into direct business relations with us.This happens to coincide with our desire.
At present，we are interested in Printed Shirting and shall be pleased to receive from you by airmail illustrated catalogues，samples and all necessary information regarding these goods.Meanwhile please make an offer to us on CIFC5％ Vancouver basis，stating the earliest time of delivery.
If your price is found to be reasonable and delivery time is acceptable，we intend to place a substantial order with you.
We trust you will give us an early reply.
Yours faithfully，
Notes
1.be desirous of 渴望做……
We are desirous of doing business with you in terms of textiles.
我们渴望在纺织品方面同你方做生意。
2.enter into business relations with sb. 与某人建立业务关系
类似的表达还有：establish business/trade relations，build up business/trade relations
3.happen to 碰巧；恰好
I happened to see my former classmate，Mary，on the street yesterday.
昨天我碰巧在大街上碰到了老同学玛丽。
4.coincide with... 与……吻合/一致
Your idea coincides with ours.
你们的意见与我们的恰好一致。
5.regarding关于；至于，与with regard to，in regard to，as regards同义，一般可以换用。
Regarding the terms of payment，we only accept L/C payment.
至于付款条件，我们只接受信用证付款。
6.make an offer for sth.to sb.=make sb.an offer for sth. 对……进行……的报盘
Please make us an offer for 4，500 metric tons of groundnuts.
请对4500公吨的花生向我方报盘。
7.CIFC5％含5％佣金的到岸价
8.time of delivery 交货时间
Letter 3
Dear Sirs，
We are one of the leading importers of sweaters in New York.We have seen your products displayed at the Canton Fair.
At present，we are in the market for 1，000 dozen of your women’s sweater，the Art.No.of which is GC-123.Will you please quote us the lowest price based on CIF New York，inclusive of our 5％ commission，stating the earliest date of shipment and terms of payment？
We would find it the most helpful if you could provide us with samples of different colors.
Should your price be competitive and delivery date acceptable，we’ll place an order with you soon.
Your early reply will be appreciated.
Yours faithfully，
Notes
1.be in the market for... 想/打算购买……
2.Art.No.=article number 货号
3.CIF=cost，insurance and freight 到岸价；成本加保费加运费价
4.commission n.佣金
5.CIF New York，inclusive of 5％ commission=CIFC5％ New York 含5％佣金在内的纽约到岸价
6.place an order with sb.for sth. 向……订购……
If your price is reduced by 5％，we shall place an order with you for 100 tons of groundnuts.
如果你方能降价5％的话，我们将向你们订购100吨花生。
3.3.3 Specimen letters for replies to general enquiries
Letter 1
Dear Sirs，
It is a pleasure to receive your enquiry of October 10，2015 related to the supply of our bicycles.We are pleased to send you our latest catalogue and pricelist with details of discounts and delivery date.As for payment，we only accept irrevocable letter of credit.
As the market is advancing at present and our stock of various bicycles is low，if you are satisfied with our products and the terms of payment，please let us know.For any other information you would like to obtain，please do not hesitate to contact us.
We look forward to hearing from you.
Yours faithfully，
Notes
1.latest a. 最新的
2.delivery date 交货日期
3.irrevocable letter of credit 不可撤销信用证
4.the market is advancing 市场正在走强
类似的表达还有：the market is stiffening，the market is strengthening，the market is rising。
5.do not hesitate to do sth. 请随时做……
Please do not hesitate to let us know what products you are interested in.
请随时告知我们你们所感兴趣的商品。
类似的表达还有：be free to do sth.。
Letter 2
Dear Sir，
Thank you very much for your enquiry dated September 5 about our wool material.As requested，we hereby send you our illustrated catalogue，a pricelist，and sample books under cover.
As to terms of payment，it is our custom to trade on the basis of a confirmed irrevocable letter of credit.
Our wool material has enjoyed popularity in the world market for its excellent quality and low price for many years.We are convinced that our products will no doubt help you expand your market.
We are awaiting your early reply.
Yours faithfully，
Notes
1.illustrated catalogue 带插图的商品目录
2.send...under cover=enclose 随信（寄出）
We herewith send the pricelist under cover for your reference.
我们现在随信寄去价目表供你方参考。
3.confirmed，irrevocable letter of credit 保兑的不可撤销的信用证
4.await=wait for 等待
We are awaiting your establishment of the relevant L/C.
我们正在等待你方开出相关的信用证。
3.3.4 Specimen letters for replies to specific enquiries
Letter 1
Dear Sir or Madam，
Thank you very much for your letter of April 28，2016，and we are pleased to send you samples and all the necessary information about Blanket Cover.At your request，we are pleased to make you an offer，subject to our final confirmation，as follows：
Commodity：“Golden Deer”Brand Blanket Cover No.21；
Size：180cm×200cm；
Color：All kind of colors；
Quantity：1，000 pcs；
Price：￡20 each piece CIF London inclusive of 3％ commission；
Shipment：During August/September；
Payment：By 100％ confirmed，irrevocable letter of credit in our favor payable by draft at sight to reach the Sellers one month before shipment，and remain valid for negotiation in China till the 15th day after shipment.
As you will realize from the samples we send you，our Blanket Cover is a perfect combination of warmth，softness and easy care.We are sure that you can get benefit from our products.
We look forward to your prompt reply.
Yours faithfully，
Notes
1.Blanket Cover 被罩
2.make sb.an offer 向某人报盘
3.subject to our final confirmation 以我方最后确认为准
subject to 以……为准；以……为有效
4.By 100％ confirmed，irrevocable letter of credit in our favor payable by draft at sight to reach the Sellers one month before shipment，and remain valid for negotiation in China till the 15th day after shipment.
以我方为受益人的100％保兑的、不可撤销的、凭即期汇票支付的信用证，信用证必须在装运前一个月开到卖方，并在装船后15天内在中国议付有效。
in our favor 以我方为受益人/以我方为抬头
draft at sight=sight draft 即期汇票
valid a.有效的，它的名词是validity，意思为“有效期”。
negotiation n.议付
Letter 2
Dear Sirs，
Thank you for your e-mail dated February 6，2016，inquiring about our sweater.We are pleased to make you an offer as follows，subject to your acceptance reaching us within 10 days inclusive of today.
Commodity：women’s sweater，Art.No.of which is GC-123，in assorted colors；
Size：30％ Large（L），50％ Medium（M），20％ Small（S）；
Quantity：1，000 dozen；
Price：$400.00 per dozen，CIFC5％ New York；
Shipment：within 25 days after receipt of L/C；
Payment：by irrevocable L/C at sight.
We are sorry to tell you that we can not give you samples until you have placed an order with us.The samples，free of charge for the use of promotion，will be shipped in the same lot of your ordered consignment.
You are cordially invited to take advantage of this attractive offer.We are anticipating a large order from Japan，which will cause a sharp rise in price.
Yours faithfully，
Notes
1.make sb.an offer for sth.向……对……报盘
We shall be glad to make you an offer for our sweaters on receipt of your inquiry.
我们一收到你方的询盘将会非常高兴向你方对羊毛衫报盘。
类似的表达还有：make an offer to sb.for sth，offer sb.sth，offer sth.to sb.。
2.subject to your acceptance reaching us within.../by/before.以你方的受盘（回复）在……之内/之前到达我处为准/有效
类似的表达还有：
subject to your acceptance reaching here within.../by/before.
subject to your reply reaching us within.../by/before.
subject to your reply reaching here within.../by/before.
subject to your acceptance/reply received by us within.../by/before.
subject to your acceptance/reply received here within.../by/before.
3.inclusive of =including 包括；包含
4.assorted colors 各种颜色
5.CIFC5％ New York 含5％佣金在内的纽约到岸价
6.irrevocable L/C at sight 不可撤销的即期信用证
7.lot n.批（次）
8.consignment n.货物；托运的货物
9.take advantage of.利用……